Apostille is a stamp that specifies the terms through which a document issued in one of the signatory countries can be certified for legal purposes in all other countries. Apostille has regulated size of 10×10 cm and consists of 10 numbered standard fields. It is placed on the official document itself or attached as an allonge.
Apostille can be only affixed to the documents issued by official bodies: Diplomas, archive transcripts, educational programs, certificates (educational, certificates of no criminal record, residence, health status; documents issued by civil registry offices (marriage certificates, birth certificates, divorce certificates etc.); documents drawn up by a notary (statements, powers of attorney, affidavits etc.); legal documents.
Apostille can’t be affixed to: the originals or copies of passport, employment history record, military service record card, gun registration certificate, identity card etc.; also you can’t have commercial, financial or custom documents legalized.
Depending on type of the document you submit Apostille can be affixed by the following agencies:
– The Ministry of Justice of Ukraine (documents issued by civil registry offices, documents
drawn up by a notary etc.);
– The Ministry of Foreign Affairs of Ukraine (proof of residence, certificate of no criminal
record, medical certificates etc.);
– The Ministry of Education of Ukraine (documents that are related to education).
Countries that require affixing the 1st
Australia, Azerbaijan, Albania, Andorra, Antigua and Barbuda, Argentina ,Armenia
Bahamas, Barbados, Belize, Belarus, Bulgaria, Bosnia and Herzegovina, Botswana, Brunei
China (Hong Kong and Macau only), Cyprus, Colombia, Cook Islands, Croatia, Czech Republic
Grenada, Greece, Georgia
Ecuador, El Salvador, Estonia
Federal Republic of
Israel, India, Ireland, Iceland
Latvia, Lesotho, Lithuania, Liberia, Liechtenstein, Luxemburg
Mauritius, Macedonia, Malawi, Malta, Marshall Islands, Mexico, Moldova, Monaco, Montenegro
Sweden Japan Venezuela
Some countries require a double Apostille, which means that the 1st
original document or its true copy and the 2ndthis document.
Countries that require double Apostille: Austria, Belgium, France, Italy, Portugal, The Netherlands, The United Kingdom of Great Britain and Northern Ireland, Switzerland.
There are two possible legalization options for France, Italy and Spain:
Apostille + certified translation + 2nd
Apostille + accredited translation certified by a consular seal.
Countries that are not included in the Hague Convention signatory list require a consular
legalization of documents that includes several steps:
– The seal of the Ministry of Justice of Ukraine;
– The seal of the Ministry of Foreign Affairs of Ukraine;
– Certified translation;
– The seal of a Consulate (Embassy) of the respective country.
Consular Legalization normally takes from 2 to 10 working days, depending on the country
and is required for: Canada, Chili, China, Costa Rica, Egypt, Iraq, Kuwait, Libya, Palestine,
Qatar, Saudi Arabia, Sri Lanka, United Arab Emirates, Uruguay.
You do not need a Consular Legalization for documents that were issued abroad, instead you
have to legalize them at the Consulate of Ukraine located in the issuing country.
Documents issued by civil register offices,
certificates of no criminal record, medical
certificates, documents related to education)
|Translation Apostille||150 UAH|
Apostille affixed to the documents of a legal person
|300 UAH (without certified copy)|
|Apostille affixed to the documents in Embassy||250 UAH (without consular fee)|
Apostille in the Ministry of Education of
300 UAH – 20-45 working days;
350 UAH – up to 10 working days;
550 UAH – 2-3 working days;
In case of your document was issued before the
year of 2000 – 450 UAH (20 working days).
Apostille in the Ministry of Health of Ukraine
and in the Ministry of Foreign Affairs of
Stamp in the Ministry of Justice for further
|150 UAH – 3 working days|
For more information:
Tel./Fax: +380 (44) 248 75 69
Kyivstar: +380 (97) 899 96 12
MTC: +380 (66) 400 18 72
Life: +380 (93) 869 10 44